|General Call Instructions|
General Annual Meeting Information
The 2012 AAR Annual Meeting, Book Exhibit, and Employment Center will be held at the McCormick Place in Chicago, Illinois.
Registration and Housing
You must be registered for the meeting in order to secure a room in an Annual Meeting hotel at our specially negotiated hotel rates (which are often half the published room rate for the property). When you receive your preregistration information by mail or online, carefully review and follow the instructions in order to secure your housing. Although registration may be completed without submitting your housing request, you are encouraged to submit both together.
Questions about the Call
The work of the Program Unit is coordinated by the Chair(s) and a Steering Committee who design the sessions and make the decisions about which proposals will eventually be on the program. Each proposal is carefully refereed, usually in an anonymous procedure (i.e., without the name of the proposer being provided to the referees). All proposals, abstracts, and completed participant information (as well as any questions you may have) should be sent to the individual(s) named in the Call; this occurs automatically in the online system (PAPERS), which opened February 29. The deadline for proposal submission is Thursday, March 15.
Please inquire with the appropriate Program Unit Chair about the amount of time granted for your presentation and by what date the respondent (if any) must receive your completed paper.
Questions about the Annual Meeting
Concerns of a general nature may be sent to the AAR Executive Office to the attention of the following:
Director of Meetings
Guidelines for Submitting Proposals
Step 1: Find a topic in the Call that interests you. Determine which type of proposal you wish to submit.
Step 2: Write your proposal and 150-word abstract. You have 1,000 words to make the case for your proposal. Prearranged paper sessions require a separate 1,000-word proposal for each paper in the session. The abstract will be listed in the online Program Book.
Step 3: Submit your proposal via the method requested by the Program Unit no later than Thursday, March 15. A Participant Form is required for any proposal submitted outside of the online system. Carefully note any audiovisual equipment you require before you submit your proposal.
Step 4: Notification of your proposal's acceptance status for the Annual Meeting program will be sent by April 13, 2012.
Participation Requirements at the Annual Meeting
Wildcard sessions are intended to be experimental, creative, or exploratory sessions that address an area of interest that does not naturally fall within the purview of an existing Program Unit. These sessions offer members direct access to the Annual Meeting program outside of the normal Program Unit structure.
Guidelines for wildcards:
The Sunday afternoon schedule for the Annual Meeting program consists of three ninety-minute sessions, scheduled for 1:00–2:30 PM, 3:00–4:30 PM, and 5:00–6:30 PM. The AAR encourages creative and innovative proposals for these sessions. Some possibilities include: restricting a panel to two thirty-minute papers followed by discussion; posting papers in advance to focus on discussion rather than presentation; topical panel discussions; discussion of a book or film; a panel on teaching in the field; or workshop-style sessions. The ninety-minute format is perfect for hosting specialized conversations on an aspect of the field or "teaching" a topic to the audience.
The AAR recognizes the importance of using digital equipment during presentations. A limited number of meeting rooms are supplied with LCD projectors for connecting to a personal laptop. AAR encourages participants to bring or share a personal or departmental laptop to run any PowerPoint, CD, or DVD presentation. Analog equipment such as overhead projectors, slide projectors, etc., are available to rent at the participant's cost. All AV requests must be received at the time of the proposal. Late requests cannot be accommodated.
Submit your 1,000-word proposal and 150-word abstract via the Program Administration Proposal, Review, Evaluation, and Submission System (PAPERS) system. NB: Do not place your name or other identifying remarks in the body of the proposal field or abstract field in PAPERS; this may endanger the anonymous review process of the Unit and acceptance of your proposal may be jeopardized.
Submit your 1,000-word proposal and 150-word abstract within the BODY of ONE single e-mail to the contacts listed in the unit's call (usually the Chairs). Click here to open the Participant Form for E-mail Submission. Please be sure you use the exact same title on the Participant Form for E-mail Submission as you do on the e-mailed proposal. Proposals received without the participant forms will be disqualified. Participant forms received without proposals or abstracts will also be disqualified.
If you are requested by the Program Unit to submit a copy to both co-Chairs or Steering Committee members, follow the instructions listed. If no one person is specified, send your complete proposal to either one of the co-Chairs.
E-mail with Attachments
Submit your 1,000-word proposal, 150-word abstract, and Participant Form as attachments in one single e-mail. Please click here to open the Participant Form for E-mail Attachment Submission for your participant form. Be sure you use the exact same title on the Participant Form for E-mail Submission as you do on the attached proposal you e-mail. Proposals received without the participant forms will be disqualified. Participant forms received without proposals or abstracts will also be disqualified.